Why Is Red Ink Not Allowed In Official Documents? Who can use Green, Blue, or Black ink Pens?

Who is not allowed to use a red, and who cannot use a green pen? Who is not allowed to use a blue pen, and who can use a black pen?

Why Is Red Ink Not Allowed In Official Documents? Who can use Green, Blue, or Black ink Pens?

Why are we not allowed to write with red ink in official documents? Who can use Green, Blue, or Black ink Pens? Who is not allowed to use a red, and who cannot use a green pen? Who is not allowed to use a blue pen, and who can use a black pen? All these may be million-dollar questions to most of us.

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Hello friends, this is Istiqur Rahman. I am the content writer on our-articles.com.

This article is mainly focused on rules in India but can correlate to other countries as well.

Why should we not use red ink in official documents? Who can use Green, Blue, or Black ink Pens?

Suppose you need to fill an application form or deposit a withdrawal slip or a cheque in a bank. If unknowingly, you fill the same with red ink or if that gets a spot with red ink, the office bearers send you back and ask you to use only blue ink, saying that red or green ink is not allowed to use in this form. You are left in a fix as you have made an offense and rectify it. You are forced to refill it. All your exercise goes to waste.

Is there any such statutory law or rule that we must use only blue ink to fill forms or use red ink when blue ink is unavailable or urgent? So, this is our topic today.

Dear readers, when I was a schoolboy, my teachers used only red ink to check notebooks. They used only red ink to mark an error or correction in notebooks, but we, students, were told to use blue ink only. When those notebooks were sent to the Principal for rechecking or verification, his markings and noting were always in green ink. I always wondered why!

One day, it was an Inspection Day. The Education Officer turned up for inspection. Whatever he marked in our notebooks was in black ink. I was curious again, and at the same time, amazed.

I inquired my teacher —

“Sir, The Principal uses only green ink. You use only red. The education Officer used a black one. You compel us to use only blue ink. Why is there such a specific difference?”

He told me that it was a rule that students use only blue ink; teachers use red, principals use green, and upper-level officers officially use black ink.

I researched the issue before preparing this content. I talked with some Govt. officials and employees. I came to know that most of them had no specific knowledge about the issue. They are just following a procedure. They are unaware if there is any statutory guideline or not about using specific color ink.

There is no specific rule or legal obligation for government officials to use only red, black, or green ink. Or not so much obliged to use blue ink for those filling forms. Then, why are we forced to use only blue ink? Why can’t we use red ink?

Friends, this is so as filling forms, when reaching to clerks or upper-level officials for verification, they need to correct or mark the same. When a form filled in blue ink reaches the next level, will mark it with red ink. It will be easy to differentiate between filled details and corrections. To maintain this differentiation, we are told to use blue ink while office bearers use red ones.

Now, who can use green ink pens? As a regular practice, not because of any statutory obligation, Gazetted officers, just out of practice or senior level officers, use green ink. Only Tamil Nadu Govt. Doctors Association is the only organization that has issued a notification directing their office bearers that Class one officers can use green ink to mark minor notings or attest documents. In contrast, class B officers can use green ink for documents attestation only.

Why Is Red Ink Not Allowed In Official Documents?

To effectively make my point clear, I have an example. Such a case appeared before Vajpayee Govt. A file reached Ministry was passed to junior level officers for review. They marked their notings in green ink. The cabinet Secretary questioned the reviewers why they had used green ink. In response, the reviewers crossed questioned to show them any written rule that they cannot use green ink. Then the same file reached the Ministry of Science and Technology, and the Ministry of Archive responded.

Any color ink can be used but should be permanent. That should not fade with time. However, nothing is permanent, yet some durable colors; I can show you some practical examples to clarify the point.

I have written something on paper in four different colors commonly used for writing. Red, blue, black and green. I have used the same brand of pens, ball pens, and half of the ink already used here. It has been done just to make classification and observation clear. There might not be any ifs and buts.

Why Is Red Ink Not Allowed In Official Documents?

Now, it is clear that blue and black appear darker while green and red appear lighter. On comparing red and green, which appears fainter is green color.

Why Is Red Ink Not Allowed In Official Documents?

What happens when this page is photocopied? Let’s see. It is the scanned copy. It is visible that what was written in red in green ink appears fainter than written in black and blue ink. Thus, something is written in green or red ink when photocopied or scanned appears lighter while black and blue appear darker after photocopy.

This is what I am trying for you to be clear about. So this experiment makes it clear that red and green ink gets fainter over time, and photocopy also appears lighter. At the same time, the photocopy of blue and black appears darker. So, you are asked to write with blue or black ink so that when the document is photocopied or scanned, it can be of darker visibility and permanent nature. That is why Govt. officials follow it as a rule as color variation makes notings and markings distinguished.

A form filled in blue ink, later marked or reviewed with red ink, makes differentiation clear and easy.

Another reason why it is preferred that lower lever officials use blue ink is that a document was written in black ink when photocopied outcome in black could be distinguished easily. It makes it easy to distinguish between original and duplicate.

However, red ink is also considered a symbol of negativity in some countries. that is why some schools have made it a practice not to check notebooks of students in red ink. They believe that red ink, which symbolizes negativity, leaves an adverse impression on kids’ minds.

Manual of office procedure also states that whatever color ink office bearers use should be permanent.

Generally, we use blue, black, red, or green ink gel or ball pens for writing. Ball or gel pens are available in these colors. More other colors we also use for drawing etc., but not for writing purposes.

If you like the content, please like, share, and subscribe to our sponsor, Dojoit.

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Dojoit.com sponsors this article - Dojoit is a fast online whiteboard collaboration tool. Dojoit's lightning-fast visual communication platform has everything your distributed team needs to think and collaborate visually in real-time.

This is kind of a related Post you should read if you want to know about Dojoit and such other software/online tools: Tech Tools for Teachers in 2021 – What are the most useful online education technologies?

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  3. The authorities has requested all its officials to apply both blue or black ink for signing notes and drafts. Officers at the extent of Joint Secretary and above have been in advance allowed to apply inexperienced or pink ink in professional communication, that too in uncommon cases.

    “Notes and orders will commonly be recorded on word sheets withinside the notes part of the document and may be serially numbered. All class of officials will use both blue or black ink in signing notes and drafts,” the Ministry of Personnel, Public Grievances and Pensions stated in an order.
    Other team of workers and officials beneath the extent of Joint Secretary have been in advance allowed to apply black or blue ink handiest for all of the professional purposes. The Ministry has additionally told all important authorities places of work to stop the usage of telegrams as a style of communication.
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    The training became issued over a 12 months after the authorities determined to shut the telegram provider. The 163-12 months-vintage telegram provider became closed in July closing 12 months. The telegrams have been utilized by the authorities for speaking with outstation events in topics worrying set off attention.

  4. Red is not acceptable for writing, in which case we can use blue, black, green, etc. Online whiteboards are being used in education these days. In this case, pen tools of different colors are provided on the board. Through which it is possible to easily write in any color. I personally use the Dojoit Online Whiteboard and can work with a variety of color pens that I like the most, as well as different shapes of different colors. Online whiteboard for education is very important.
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  5. If you are using a red pen, it may appear that your normal input when filling out the document was intended to correct. Red pens are often understood to mean errors in a document. And even if it appears that your submission was not intended to correct, some businesses may reject forms filled with red ink. And if there is any confusion, most judges will not be happy to use red ink.

    I used Diamine Poppy in Lamy Safari with a nice nibbed tag but I never signed the documents with it. It hurts so much for me.
    But Yes. it will be a powerful signature and has a value beyond blue and black.

    1- Green

    2- Red

    3- Blue and Black

    Never use red ink to sign, especially in an official document. Red ink cannot be scanned or photocopied and in some cases may not be visible at all or may not be visible or very dim. If you copy a previous copy of a signature made of red ink it will be even worse. It is highly suspicious to use red ink and may appear to be a deliberate decision to avoid later identification as the original signature on the document could not be copied correctly. Some red ink in particular cannot be scanned.

    As a community with five years of experience, I advise people to use a blue pen. This is because it is easy to see the original document.

    About the red pen, I would advise against this. Red is an escape color, which means it will fade quickly if exposed to light over time. The fading colors are those that fade in UV light. Thus, a document signed in red may expire and become questionable.
    I wish you the best of luck.
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  6. First of all, I would like to thank our article.com for giving such a beautiful article.

    You write really great. Your writing is very important.

    I have also asked myself many times why red ink is not allowed in government documents. Today I read your writing and understood why red ink is not used in government documents. It is written so beautifully that there is no problem in understanding.

    Sir, you told is the scanned copy. It is visible that what was written in red in green ink appears fainter than written in black and blue ink. Thus, something is written in green or red ink when photocopied or scanned appears lighter while black and blue appear darker after photocopy.

    This is what I am trying for you to be clear about. So this experiment makes it clear that red and green ink gets fainter over time, and photocopy also appears lighter. At the same time, the photocopy of blue and black appears darker. So, you are asked to write with blue or black ink so that when the document is photocopied or scanned, it can be of darker visibility and permanent nature. That is why Govt. officials follow it as a rule as color variation makes notings and markings distinguished.

    There is no specific rule or legal obligation for government officials to use only red, black, or green ink. Or not so much obliged to use blue ink for those filling forms.

    Reading this much, it is clear why government officials do not use red ink.
    Thank you for writing so beautifully.
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  7. Thank you for the post.Beware of using a cheap pen on an important legal document or bank check.

    Most legal documents are signed in either blue or black ink. This is to make them predictably reproducible by B&W copying machines. Some specific banks have a preference for black ink, and you will be told this by the person representing the bank at the time of signing or by the notary public sent by the bank to notarize your signature on the documents.

    But in your post, I loved the way you connected each topic with the other. I am Tweeting this post as I simply find it useful and shareworthy!

    • Thank you for the post.Beware of using a cheap pen on an important legal document or bank check.

      Most legal documents are signed in either blue or black ink. This is to make them predictably reproducible by B&W copying machines. Some specific banks have a preference for black ink, and you will be told this by the person representing the bank at the time of signing or by the notary public sent by the bank to notarize your signature on the documents.

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      But in your post, I loved the way you connected each topic with the other. I am Tweeting this post as I simply find it useful and shareworthy!

  8. Your writing is really awesome, I have a take a observe your writing, you write clearly great. Your writing time is of the essence and plenty more important.
    This is what I am trying that allows you to be smooth about. So this take a look at makes it smooth that purple and green ink gets fainter over time, and photocopy moreover appears lighter. At the same time, the photocopy of blue and black appears darker. So, you are asked to install writing with blue or black ink so that once the file is photocopied or scanned, it can be of darker visibility and eternal nature. That is why Govt. officials follow it often as model makes and markings distinguished.

    There isn’t always any unique rule or legal obligation for government officials to use only purple, black, or green ink. Or now now not loads obliged to use blue ink for those filling forms.

    Reading this much, it’s far smooth why government officials do now now not use purple ink.

    And as quickly as over again, thank you for writing so Extraordinarily.

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    I generally wonder concerning that. Indeed, he was too lethargic to even think about doing explore. Much appreciated this post cleared things up for me.

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  11. that is our subject matter today. once I changed into a schoolboy, my instructors used most effective crimson ink to test notebooks. They used most effective crimson ink to mark an mistakess or correction in notebooks, however we, students, have been informed to apply blue ink most effective.This is what I am attempting on the way to be clean about. So this test makes it clean that crimson and inexperienced ink receives fainter over time, and photocopy additionally seems lighter.There isn’t anyt any unique rule or felony responsibility for authorities officers to apply most effective crimson, black, or inexperienced ink. Or now no longer a lot obliged to apply blue ink for the ones filling forms. Reading this much, it’s miles clean why authorities officers do now no longer use crimson ink. Thanks to your notable content. Your writing very good.
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  12. Your composing is truly magnificent, I have taken notice of your composition, you compose plainly incredible. Your composing time is of the pith and bounty more significant.
    This is the thing that I am attempting that permits you to be smooth about. So this investigation makes it smooth that purple and green ink gets fainter over the long run, and copy, in addition, seems lighter. Simultaneously, the copy of blue and dark seems more obscure. Along these lines, you are approached to introduce composing with blue or dark ink so when the document is copied or filtered, it tends to be of more obscure permeability and timeless nature. That is the reason Govt. authorities follow it frequently as a model makes and markings are recognized.
    There isn’t in every case any exceptional standard or lawful commitment for government authorities to utilize just purple, dark, or green ink. Or on the other hand now not loads obliged to utilize blue ink for those filling structures.

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